Missouri Fiber Artists’ Constitution
Article I. Name
The Name of this organization shall be Missouri Fiber Artists.
Article II. Mission Statement and Objectives
The Missouri Fiber Artists organization endeavors to promote and sponsor opportunities for all fiber artists wherever they may live to gather and share friendship, guidance, and support. This will be accomplished through formal organized conferences and retreats, less structured regional meetings, membership exhibitions and workshops.
Section 1. To foster cooperation between any individual and any organized groups engaged in the arts.
Section 2. To promote interest in the fiber arts by making information and knowledge available through as many means possible, e.g. a quarterly newsletter, website, a registry of fiber artists, sponsorships of lectures, exhibitions, conferences, public meetings and other activities.
Section 3. To encourage originality in the fiber arts and to stimulate public appreciation of its value.
Section 4. To remain a non-profit, non-commercial and non-political organization.
Article III. Membership
Section 1. Any person or group interested in the fiber arts shall be eligible for membership.
Section 2. There shall be four types of membership: individual, sponsoring guild, sustaining and student.
Section 3. Individual members shall be those persons who are working toward the objectives of the Missouri Fiber Artists. Individual membership is an annual membership.
Section 4. Sponsoring Guild membership shall be those guilds or fiber groups interested in furthering the work of Missouri Fiber Artists by becoming a member of the Missouri Fiber Artists. Such sponsoring guilds shall be entitled to select one of its members to represent its membership on the Board of Directors and to receive all mailings for their group’s library. Sponsoring guild membership is a one-year membership
Section 5. Sustaining members shall be those individuals interested in furthering the work of Missouri Fiber Artists through the donation of additional monies. Sustaining membership is a one-year membership. Said members shall be recognized by the Board of Directors.
Section 6. Student membership is open to any individual 16 years of age and over who are currently enrolled in an undergraduate or graduate program in an accredited college or university or are interested in the fiber arts.
Section 7. Any long-term member in good standing who has reached the age of 80 will be awarded lifetime membership in Missouri Fiber Artists.
Article IV. Membership Dues
Section 1. Individual membership dues will be set by the vote of the general membership and reviewed every two years.
- Individual membership: $35.00
- Sustaining membership: $45.00 per year
- Sponsoring guild/merchant membership: $45.00 per year
- Student membership: $10.00 per year
Section 2. As of May 30, 2015, all dues are payable on a rolling basis, for one year of membership. Members whose dues are unpaid will receive a reminder notification electronically on the expiration date of their current membership. Unpaid members will be inactivated in the website directory but may renew at any time without having to re-join. After a grace period (TBD), those members who have not renewed will no longer have access to the Members’ portion of the MoFA website.
Article V. Officers and Duties
Section 1. The elective officers shall be President, Vice President, Recording Secretary and Treasurer and shall comprise the Executive committee.
Section 2. The President shall preside at all meetings, shall perform the duties of the office and subject to the approval of Executive Committee, shall appoint: a Parliamentarian, a Nominating Chair, a Membership Chair, a Newsletter Editor, a Scholarship Chair, an Exhibitions Coordinator, a Conference/Retreat Chair, a Student Representative, a Publicity Chair as well as other positions as needed.
Section 3. The Vice-President shall assume the duties of the President in the event of her/his absence or incapacitation. The Vice-President shall act as the project manager, serving as a communication liaison between the Board and the program chair of each individual event. The Vice–President has often served as the Conference or Retreat Chair
Section 4. The Secretary shall keep an accurate account of the proceedings of all meetings and shall keep all reports on file. This includes copies of the constitution and membership lists. The Secretary shall carry on all necessary correspondence as directed by the Board and shall assist respective officers with mailings.
Section 5. The Treasurer shall be the custodian of all funds of the organization and shall keep an accurate record of same. Disbursement of funds shall be made only upon authorization by the President, with the approval of the Board of Directors. The Treasurer shall notify the Executive Committee of pending due dates regarding investment monies. With the approval of the President, the Treasurer is authorized to negotiate for the best alternative in investments with regard to interest rates and length of commitment, as in the case of Certificates of Deposit. The Treasurer shall prepare an annual report to be reviewed by a committee of three Missouri Fiber Artists on a biennial basis. This internal review shall be conducted within three months prior to the expiration of the Treasurer’s two year Board term. This report shall then be presented to the membership at the annual meeting.
Article VI. Board of Directors and Executive Committee
Section 1. The Board of Directors shall consist of the elected officers, the immediate past President, all appointed positions, one representative from each sponsoring guild and the regional representatives. The Board of Directors shall meet a minimum of twice a year. Board meetings are open to all members.
Section 2. The Executive Committee shall consist of the elected officers and the
Parliamentarian. The purpose of this committee shall be to carry on business when it is not feasible to convene the entire Board. The Executive committee will meet a minimum of three times a year or as needed, either in person or electronically. Minutes of such meetings shall be kept and read for approval at the next meeting of the Board of Directors.
Section 3. There will be an Executive Board meeting of both the incoming and outgoing officers following either the conference or the retreat, whichever event is the most appropriate.
Article VII. Nominations and Elections
Section 1. Nominating Committee consisting of a Chairman and not fewer than two (2) or more than four (4) members, representing different areas of the state and interests of the group, shall be appointed by the Past President by November 1 of the year preceding elections.
Section 2. There shall be one or more nominations for each office. Other nominations may be made from the floor, provided the permission of the candidate has been given.
Section 3. Nominations for office shall be submitted in writing to the membership thirty (30) days before the annual meeting.
Section 4. When more than one nominee is presented for any office, the election shall be by written ballot. If the slate is unopposed, a motion to cast a unanimous ballot may be entertained and a voice vote is taken.
Section 5. Officers shall be elected for two years and may not serve more than four-year consecutive years in the same office.
Section 6. In the event that no nominations are received for a particular position, and if the current holder of that position is interested in continuing his/her service, the Board may grant special permission for an individual to serve an additional term(s) past the four-year limit.
Section 7. Vacancies in office caused by illness, resignation, termination of membership or other legitimate reasons may be filled by the Board of Directors for the unexpired portion of the term
Section 8. Newly elected officers shall take office immediately after the adjournment of the annual meeting.
Article VIII. Standing Committees and Their Duties
Section 1. The standing committees shall be Membership, Conference or Retreat Chair, Exhibitions Coordinator, Newsletter Editor, Scholarship Chair, Publicity Chair, Social Networker (Blast Momma), Parliamentarian, Student Representative and Web Content Editor. This could also include the Regional Reps.
Each chair should find an assistant to help with the position’s duties and responsibilities.
Each committee will be responsible for duties outlined in the MoFA Job Description document which will be on file with the president and the secretary.
Article IX. Fiscal Year and General Membership Meeting
Section 1. The fiscal year shall be the calendar year.
Section 2. The general meeting shall be held once a year, suggested date being during spring conference, or during spring retreat. If a retreat or conference is not held, a general meeting will be held during the last week/weekend in April.
Notice of this meeting shall be sent to all members thirty (30) days in advance of the date of the meeting.
Section 3. The presence of those members attending the annual business meeting shall constitute a quorum.
Section X. Parliamentary Authority
Roberts Rules of Order shall govern all parliamentary proceedings of Missouri Fiber Artists provided in this Constitution and By-Laws.
Article XI. Dissolution of Organization
In the event of the dissolution of the Missouri Fiber Artists, assets remaining after obligations are met shall be donated as follows: forty percent
(40%) to the scholarship fund of the Handweavers’ Guild of America or its successors , thus recognizing the impetus and financial aid given by that organization in the founding of Missouri Fiber Artists and sixty percent (60%) to the scholarship funds of various non-profit organizations that represent the current membership such as Surface Design Association, National Basketry Organization, Embroiderers Guild of America and Friends of Fiber Art, etc. All allocations will be determined by the Missouri Fiber Artists board at the time of dissolution.
Article XII. Amendment Procedure
Amendments may be made to this Constitution and By-Laws by an action of the membership at the annual meeting, providing that notice of such proposed amendments(s) be given the membership at least thirty (30) days in advance of the meeting. Passage of the amendment (s) shall require a two-thirds affirmation by those voting.